Personal Executive Assistant

Job Title: Personal Executive Assistant

Location: Syosset, NY (Moving to Jericho within the next 7-9 months)

Horizon Staffing Solutions is currently seeking a highly organized and proactive Personal Executive Assistant to provide comprehensive support to a senior executive and their family. This role requires exceptional communication skills, a strong attention to detail, and the ability to handle a variety of administrative tasks while maintaining a high level of confidentiality and professionalism.

• Salary: $115,000 - $120,000 per year
• Schedule: Flexible, with on-call availability required as needed

Responsibilities:

• Travel Arrangements: Coordinate and manage travel plans, including booking flights, hotels, and ground transportation.
• Errands: Run occasional errands as needed to support the executive and their family.
• Schedule Management: Keep track of and manage a busy, dynamic schedule, ensuring all appointments and meetings are attended to.
• Family and Executive Support: Provide assistance to the client’s family and senior managers with various tasks.
• Communication Management: Monitor and respond to emails, WhatsApp, and phone calls as needed, ensuring timely and professional communication.
• Follow-up on Business Matters: While you will not be responsible for making business decisions, you will assist with following up on important matters and coordinating necessary actions.
• Technology Savvy: Be proficient in Microsoft Office (Word, Excel, etc.), appointment scheduling tools, and various digital communication platforms.

Qualifications:

• Excellent Communication Skills: Both verbal and written, with the ability to interact effectively with clients, family members, and colleagues.
• Strong Organizational Skills: Must be able to juggle multiple tasks and prioritize effectively.
• Technology Proficiency: Highly skilled in using office software and digital tools, including Microsoft Word, Excel, and mobile phone apps.
• Dependability: Available on-call, with flexibility to work outside of standard hours when necessary.
• Confidentiality: Comfortable working with sensitive and confidential information.
• Professional Demeanor: Intelligent, professional, and poised with the ability to interact in a variety of settings.

Additional Details:

Office Size: Approximately 30 employees in the office

Schedule: Flexible, with on-call availability required as needed

If you are highly organized, technologically proficient, and have a proactive approach to assisting a busy executive, we encourage you to apply for this exciting opportunity.