Office Manager

Office Manager - Glen Cove, NY

Pay Rate: $25 an hour

Location: Glen Cove, NY

Position Overview:
We are looking for an experienced and highly organized Office Manager to oversee daily operations and provide administrative support for a seasonal pool company. Operating from February through October, this role will focus on maintaining an efficient office environment, managing staff, coordinating schedules, overseeing billing, and ensuring that office supplies and inventory are well-managed. This is a hands-on position with the opportunity to be part of a dynamic team.

Schedule/Hours:

• Monday to Friday, 7:30 AM – 4:30 PM
• Temp-Perm
• Every other Saturday, as needed

Responsibilities:

• Office Operations: Manage day-to-day office activities, ensuring smooth and efficient operations.
• Scheduling & Meetings: Coordinate meetings, schedules, and travel arrangements for the team and owner.
• Staff Supervision: Supervise administrative staff, overseeing office workflows and providing guidance as needed.
• Correspondence & Documentation: Handle office correspondence, reports, and ensure proper documentation and record-keeping.
• Billing & Collections: Oversee collections, manage billing processes, and ensure timely payments.
• Inventory Management: Update inventory, track supplies, and manage pricing.
• Owner Support: Assist with the owner’s schedule and any additional administrative tasks as needed.
• Pom Pool Office Manager Software: Use Pom Pool Office Manager software for scheduling (training will be provided).

Education & Experience:

• Bachelor’s degree in Business Administration, Management, or a related field (preferred, but not always required).
• Proven experience in office management, administration, or a similar role.
• Experience with QuickBooks Online and office management software (training on Pom Pool Office Manager software will be provided).

Skills & Competencies:

• Strong organizational and multitasking skills, with the ability to prioritize and manage multiple responsibilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Basic knowledge of HR procedures and compliance.
• Ability to manage office supplies, inventory, and vendor relationships.
• Strong problem-solving, decision-making, and leadership abilities.
• Time management skills and the ability to work under pressure.